Position Title: Company Secretary / Executive Assistant
Status: Part-time
Date: 17/02/2026
company secretary / executive assistant
Position Description
The Company Secretary / Executive Assistant to the CEO is a critical governance and executive support role responsible for ensuring the organisation meets its statutory, regulatory and governance obligations while also providing high-level executive support to the CEO.
This role acts as the primary liaison between the Board and management and supports the effectiveness, integrity and compliance of the organisation’s governance framework. This role support to CEO in organisational support.
Position: Company Secretary / Executive Assistant
Location: Sydney (Haymarket) with hybrid work options available
Employment: Part-time (3 days a week)
Reporting: Chief Executive Officer
More about our work
Habitat for Humanity Australia (HFHA) is part of Habitat for Humanity, a global not-for-profit housing provider working in over 70 countries. Our vision is a world where everyone has a safe and decent place to live. Today, Habitat for Humanity works in thousands of communities around the world and has built, rehabilitated and repaired over one million homes, helping more than 62 million people. We are an inclusive workplace and believe that people should be employed on the basis of merit.
Key Responsibilities
Key Responsibilities:
Company Secretariat & Governance
Act as Company Secretary in accordance with the Corporations Act 2001 and ACNC requirements.
Advise the Board and CEO on governance best practice and statutory obligations.
Coordinate Board and Committee meetings including:
Annual calendar planning
Agenda development in consultation with the Chair and CEO
Collation and distribution of Board papers
Attendance and accurate minute taking
Maintain statutory registers and ensure timely regulatory filings.
Oversee Board induction processes and maintain governance documentation.
Monitor Board action registers and ensure follow-up of resolutions.
Support the annual review of Board policies and governance frameworks.
Board & Chair Support
Serve as primary point of contact for Board Directors.
Support the Chair with governance coordination and communication.
Manage confidential Board correspondence.
Assist with Board performance reviews and annual planning processes.
Executive Assistant to the CEO
Provide proactive and high-level executive support to the CEO, including complex diary management.
Prepare briefings, presentations, correspondence and reports.
Coordinate travel, stakeholder meetings and speaking engagements.
Act as gatekeeper while ensuring positive stakeholder experience.
Support preparation of CEO reports and executive leadership materials.
Organisational Coordination & Compliance
Support the CEO and Executive Leadership Team with key organisational priorities.
Assist in tracking strategic initiatives and governance deliverables.
Governance obligations are met accurately and on time.
Ensure policy registers and key compliance documentation are maintained.
Support risk and compliance reporting to the Board.
KNOWLEDGE & EXPERIENCE
Essential Skills and Experience
- Demonstrated experience as a Company Secretary or in governance support (preferably within a not-for-profit or regulated environment).
- Experience supporting a CEO or senior executive.
- Strong understanding of Australian corporate governance and ACNC requirements.
- Excellent interpersonal and leadership skills with a collaborative and strategic mindset.
- Commitment to HFHA’s mission and values.
- Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.
- Tertiary qualifications in law (preferred)
Skills & Capabilities
- Excellent minute-taking and documentation skills.
- Exceptional organisational and time management capability.
- Strong written and verbal communication skills.
- Ability to manage sensitive and confidential information with discretion.
- Advanced proficiency in Microsoft Office and Board portal systems.
Personal Attributes
- High integrity and professionalism.
- Strong interpersonal skills and ability to build trusted relationships with Board members and senior leaders.
- Values alignment with Habitat’s mission of housing and community impact.
- High attention to detail and accuracy.
Habitat’s Statement of Expectations surrounding Safeguarding
Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.
All employees must:
- Uphold ethical standards and demonstrate professional integrity.
- Adhere to all safeguarding policies and procedures, ensuring the safety and well-being of children and vulnerable adults in all aspects of service delivery.
- Identify and report any safeguarding concerns in line with the organisation’s protocols.
- Uphold commitment to continuous learning and adapting to updated safeguarding policies and procedures.
Roles within Habitat for Humanity may involve different levels of direct or indirect exposure to vulnerable groups. The level of safeguarding measures required depends on the nature of the role. This is a Low-Exposure Role: This role has minimal or no direct contact with vulnerable individuals but still requires safeguarding and compliance training.
How to apply:
Please send your CV and cover letter to Michelle at [email protected] with the subject line: Company Secretary / EA Applicant.
Applications close: 5pm, 13 March 2026.